Notarization is not about the signature, it is about the identity of the signer.

PRIVACY POLICY 

Effective Date: May 1, 2026
Last Updated: May 1, 2026 

The NotaryCan Signing Services LLC (“we,” “us,” or “our”) is a Florida-based Remote Online Notary serving clients nationwide and internationally. We are committed to protecting your personal information and handling it with care, security, and transparency.

By using our website or booking our services, you agree to this Privacy Policy.

IMPORTANT DISCLAIMER
We are not attorneys and do not provide legal advice. Our role is limited to verifying identity, witnessing signatures, and performing notarial acts. If you need legal guidance, consult a licensed attorney.

INFORMATION WE COLLECT 

1.1 Information You Provide
We may collect:

• Full legal name 
• Address 
• Email and phone number 
• Date of birth 
• Government-issued ID (driver’s license, passport, etc.) 
• Signature (electronic or physical) 
• Payment details (processed securely, not stored fully) 
• Details about your document or request 
• Any information submitted through forms or messages 

1.2 Identity Verification and RON Data
For Remote Online Notarization, we may collect:

• ID scans for verification 
• Knowledge-based authentication (KBA) answers 
• Facial recognition or biometric data when required 
• Audio and video recordings of your session 

Florida law requires RON recordings to be kept for at least 10 years. By using our services, you consent to this recording and storage.

1.3 Automatically Collected Data
When you visit our website, we may collect:

• IP address 
• Device and browser type 
• Pages visited and time spent 
• General location 
• Cookies and tracking data 

HOW WE USE YOUR INFORMATION 

We use your information to:

• Verify identity as required by law 
• Complete notarizations and related services 
• Process payments and bookings 
• Communicate with you about your request 
• Send updates or offers (you can opt out anytime) 
• Prevent fraud and maintain security 
• Improve our website and services 
• Meet legal and recordkeeping requirements 

HOW WE SHARE YOUR INFORMATION 

We do not sell your personal information. We may share your information only when necessary:

• With trusted service providers such as RON platforms and payment processors 
• When required by law or legal process 
• In the event of a business transfer 
• With your permission 

All providers are required to protect your data.

DATA RETENTION 

We retain your information only as long as needed:

• RON recordings: minimum 10 years (required by Florida law) 
• Client records: up to 7 years 
• Payment records: per tax requirements 

After that, data is securely deleted or anonymized.

DATA SECURITY 

We use industry-standard protections including:

• Secure encryption (SSL) 
• Protected systems with limited access 
• Trusted third-party platforms 

No system is 100% secure, but we take reasonable steps to protect your data.

COOKIES AND TRACKING 

We use cookies to:

• Keep the website functioning properly 
• Understand how visitors use our site 

You can disable cookies in your browser settings, but some features may not work correctly.

YOUR RIGHTS 

You may have the right to:

• Request access to your data 
• Correct your information 
• Request deletion when allowed by law 
• Opt out of marketing emails 

To exercise these rights, contact us directly.

CHILDREN’S PRIVACY 

Our services are not intended for individuals under 18. If we receive information from a minor, we will delete it.

THIRD-PARTY LINKS 

Our website may include links to third-party websites. We are not responsible for their privacy practices.

CHANGES TO THIS POLICY 

We may update this policy at any time. Updates will be posted on this page with a new “Last Updated” date.

CONTACT INFORMATION 

The NotaryCan Signing Services LLC

Sanford, Florida
Email: info@thenotarycansigning.com
Website: www.thenotarycansigning.com